Online board meetings are becoming more popular in the nonprofit sector. As more boards opt for video-based meetings, the amount of these meetings is growing. Some believe that face-to-face meetings are more effective. However, it is important to understand how to utilize virtual technology to help facilitate productive discussions and decision-making.
1. Utilize a board-meeting tool that is easy to use.
There are a variety of online video conferencing platforms, including free and low-cost options, to host your virtual board meeting. It is crucial to choose the right platform for everyone on your board. If you have members that are spread across the country, or around the world, it’s ideal to provide a screen sharing feature. If your board has a limited budget, you can also consider phone conference options that only offer audio for those who don’t have video capabilities.
2. Start the meeting with an agenda that is concise.
A shorter agenda helps the flow of your meeting and helps keep the agenda from getting too long. It also requires you to focus on the most important topics and ensures that every person has the chance to speak.
3. Schedule the meeting for a time that is most convenient for all participants.
If your board members are in different areas of the country, or even the world, you’ll have to ensure that the time you schedule your meeting works for all of them. It is also important to consider other factors that may influence their attendance like early or late mornings, busy commutes, and typical break times.
