Boards of directors need to communicate effectively to set objectives for the company and assist in achieving them. However, their communication can also reveal private information, including financial data, that could be devastating in the wrong hands.
This is why secure board communication is crucial, particularly as technology changes the way business operates. To do that boards must take action by implementing secure collaboration tools like board portals as well as real-time messaging platforms. It is crucial that boards examine and track their governance performance, including their approach to secure communications.
For example, a board portal that facilitates a seamless transition https://www.boardroomsolutions.org between informal and formal channels of communication, such as group chats, email and texting is crucial for secure board communications. This type of software can provide an encrypted, secure way to collaborate and share files. It also allows for real-time discussions and sharing of files. It should include features that provide granular control over access and deletion and encryption protocols and backup.
In addition to a secure board portal secure instant messaging and meeting scheduling tools are vital. These tools should be simple to use, similar to popular email, texting or phone applications. They should also have extra security features, for example the ability to revoke messages and preset contacts. They should also automatically send read notifications, as well as an “view-only attachment” option that prevents downloading screens, exporting, screen shots, and forwarding. Furthermore the backups should be backed up across remote, geographically dispersed areas to avoid the risk of losing data.
